Sending spices abroad requires extra care because many countries have strict food safety and agricultural regulations. Since you are shipping internationally, providing clear documentation in English is essential to avoid delays or seizure by customs.

Here are the general requirements for shipping spices internationally :

1. Essential Documentation 

Most customs offices will require these documents to be attached to the outside of your package:

• Commercial Invoice: A detailed list of the contents, their value, and the purpose of shipment (e.g., "Gift" or "Commercial Sample").

• Packing List: A specific breakdown of the weight and type of each spice.

• Phytosanitary Certificate: Often required for plant-based products to prove they are free from pests and diseases. This is issued by the Agricultural Quarantine Agency (Badan Karantina Pertanian) in Indonesia.

• Certificate of Origin (COO): Proves where the spices were grown/produced.

• Safety Data Sheet (SDS): Sometimes requested for bulk powders to ensure they are not flammable or hazardous.

2. Product Standards 

To pass through international borders (like the FDA in the USA or EFSA in Europe), your spices should meet these criteria:

• Proper Labeling: Labels must be in English and include:

  • Common Name: (e.g., Turmeric Powder, Cloves, Cinnamon Sticks).

  • Net Weight: (e.g., 500g / 1.1 lbs).

  • Ingredient List: Especially if it is a blend.

  • Expiry Date: "Best Before" or "Expiration Date."

  • Country of Origin: "Product of Indonesia."

• Commercial Packaging: Most countries prohibit "home-packed" spices in plain plastic bags. Spices should be in original, factory-sealed retail packaging.

• Dried Form: Spices must be fully dried. Fresh spices (like fresh ginger or turmeric roots) are often banned because they can carry live soil pathogens.

3. Shipping Terms You Should Know

When talking to a courier or filling out forms, use these terms:

• HS Code (Harmonized System Code): This is a universal code for your product. For example, the HS Code for Pepper is 0904, and for Cinnamon is 0906.

• FDA Prior Notice: If shipping to the USA, you must file a "Prior Notice" with the Food and Drug Administration.

• Customs Declaration (CN22/CN23): The standard form provided by the courier for international shipping.
  
  

  Tips for a Smooth Customs Clearance :

  • Use Experienced International Couriers: Opt for agents or freight forwarders that specialize in shipping food and spices. They are typically experienced in handling quarantine documentation on your behalf.

  • Check the "HS Code": Identify the correct HS Code for your spice products (for example, HS Code 0904 for Pepper). This code determines the applicable import duties and taxes in the destination country.

  • Avoid Excessive Quantities: If shipping for personal use, keep the quantity reasonable. Sending too much may cause the shipment to be classified as commercial goods, which requires a formal import business license in the destination country.

    Planning to send a taste of home to your loved ones abroad? If you're feeling confused about the paperwork, don't hesitate to reach out! Our team ready to guide you through every step of the shipping process.